Change P

Change: During stage 3, the ‘artwork’ for the music album has been completed. However, it does not fully meet the quality criteria requested by the singer and in the documented product description. The cost of corrective action will be €500 and will delay the project by a week. The team manager has discussed this issue with the graphic designer and the singer. It has been agreed that the ‘artwork’ is good enough and will be used as it is.

Is this an appropriate approach to controlling change, and why?

Change: The project manager wanted the stage to stay within budget and decided to choose a lower quality fence than what was specified in the security fence product description but that still met the quality requirements. As this issue is in his delegation limits, the project manager decided to manage it informally and record it in the daily log.

Is this an appropriate approach to controlling change, and why?

Change: During stage 3, the ‘artwork’ for the music album has been completed. However, it does not fully meet the quality criteria requested by the singer and in the documented product description. The cost of corrective action will be €500 and will delay the project by a week. The team manager has discussed this issue with the graphic designer and the singer. It has been agreed that the ‘artwork’ is good enough and will be used as it is.

Is this an appropriate approach to controlling change, and why?

Change: The executive of the “Website Development” Project is also a member of the project board for two other projects and is very busy. As a result, during the initiation stage, the executive has appointed another person to carry out both their business assurance role and the role of change authority for minor and medium severity issues.

Is this appropriate, and why?

Change: The project’s change control approach states that PRINCE2’s recommended issue and change control procedure will be used. The senior user has requested that a new set of marketing materials has to be introduced to support the launch of the “Website”. The senior user has suggested that this should be managed informally.

Where should the project manager record the issue, and why?

Change: The change control approach defines how products should be controlled and protected during the project. The approval of the ‘Logo design’ was planned to take place during stage 3. At the end of the stage, the configuration item record shows that the ‘Logo design’ have been approved. However, the project manager decides to request an audit of the product as well.

Is this appropriate, and why?

Change: During the Initiation Process, it is decided that Configuration item records will be created and maintained for all products in the projects: Mailing List, , Brochure.

In which management product should this be recorded?

Change: At the end of stage 2, the executive and senior user decided to add a new product to the scope of stage 3 and increase the project budget by £10,000 to cover the cost. This amount is sufficient to cover the cost and this change request (issue) will be managed using the recommended issue and change control procedure. However, after the executive notices that stage 3 has a cost tolerance of £12,000, the executive decided to use this money instead.

Change: The project manager has agreed with the building contractor on a drainage system for the community Football Pitch project. In the middle of the project, the project manager receives a letter from the building contractor mentioning that the drainage system’s price has increased. So they have to replace the system with another cheaper system or increase the contract price.
Here is an action being taken in response to this issue. Which role should be responsible for carrying this action out?

Decide if the new cheaper drainage system meets the requirements

Change: During stage 3, the ‘artwork’ for the music album has been completed. However, it does not fully meet the quality criteria requested by the singer and in the documented product description. The cost of corrective action will be €500 and will delay the project by a week. The team manager has discussed this issue with the graphic designer and the singer. It has been agreed that the ‘artwork’ is good enough and will be used as it is.

Is this an appropriate approach to controlling change, and why?

Change: A request has been received from a user to change the design of the “Homepage” in the website project. The user has suggested that the number of visitors will be reduced if this change is not implemented.

Who should decide whether implementing the proposed changes to the “Homepage” will impact the achievement of the predicted visitors numbers?

Change: During the initiation stage, while planning the project, two members of the project support team argue about how to tailor the change principle and what are the minimum management products.

One of them believes that the project needs an issue register, change control approach as the minimum management product to comply with PRINCE2.

Is this appropriate for them to believe this, and why?

Change: The launch event for a new music album is planned to be held at a local hotel. A month before the event, the hotel unexpectedly has to close. Another venue is available, but it is double the cost of the original venue.
Here is an action being taken in response to the loss of venue.

Which role (A-E) should be responsible for carrying them out?

Decide whether the impact on the project benefits of using an alternative venue, is acceptable.

Change: The project’s change control approach states that PRINCE2’s recommended issue and change control procedure will be used. The senior user has requested that a new set of marketing materials has to be introduced to support the launch of the “Website”. The senior user has suggested that this should be managed informally.

Where should the project manager record the issue, and why?

Change: A request has been received from a user to change the design of the “Homepage” in the website project. The user has suggested that the number of visitors will be reduced if this change is not implemented.

Who should provide information on the current status of the “Homepage”, to assist with the ‘capture and examine issues and risks’ activity?

Change: A request has been received from a user to change the design of the “Homepage” in the website project. The user has suggested that the number of visitors will be reduced if this change is not implemented.

Who should assess the impact of the requested change to the “Homepage”?

Change: The project manager has agreed with the building contractor on a drainage system for the community Football Pitch project. In the middle of the project, the project manager receives a letter from the building contractor mentioning that the drainage system’s price has increased. So they have to replace the system with another cheaper system or increase the contract price.
Here is an action being taken in response to this issue.

Which role should be responsible for carrying this action out?: Send the issue to the change authority

Change: At the end of stage 3, the following products are shown as ‘approved’: ‘Shop page’, ‘Logo design’.

In which management product should this be recorded?

Change: The launch event for a new music album is planned to be held at a local hotel. A month before the event, the hotel unexpectedly has to close. Another venue is available, but it is double the cost of the original venue.

Here is an action being taken in response to the loss of venue. Which role (A-E) should be responsible for carrying them out?

Manage the issue and, if approved, arrange the alternative venue.

Change: The Sales Manager would like to change the graphical style of the Website to be inline with the new marketing standards. The change to the project scope has been approved by the project board. It is expected to delay product and stage completion date by 5 days and cost $1,300. The stage 3 cost tolerance of $1,500 has not been used. The change budget of $800 has not been used.

Which option describes how this change should be funded?

Change: The “Logo design” will be run two weeks later than originally planned, but this will not affect the end date of the stage or project.

In which management product should this be recorded?

Change: The project manager wanted the stage to stay within budget and decided to choose a lower quality fence than what was specified in the security fence product description but that still met the quality requirements. As this issue is in his delegation limits, the project manager decided to manage it informally and record it in the daily log.

Is this an appropriate approach to controlling change, and why?

Change: The launch event for a new music album is planned to be held at a local hotel. A month before the event, the hotel unexpectedly has to close. Another venue is available, but it is double the cost of the original venue.

Here is an action being taken in response to the loss of venue. Which role (A-E) should be responsible for carrying them out?

Obtain authority (secure funding) for an increase in the change budget to cover the cost of re-planning the launch event.

Change: The executive of the “Website Development” Project is also a member of the project board for two other projects and is very busy. As a result, during the initiation stage, the executive has appointed another person to carry out both their business assurance role and the role of change authority for minor and medium severity issues.

Is this appropriate, and why?

Change: The project manager has agreed with the building contractor on a drainage system for the community Football Pitch project. In the middle of the project, the project manager receives a letter from the building contractor mentioning that the drainage system’s price has increased. So they have to replace the system with another cheaper system or increase the contract price.
Here is an action being taken in response to this issue. Which role should be responsible for carrying this action out?

Maintain the issue register and document this issue

Change: At the end of stage 2, the executive and senior user decided to add a new product to the scope of stage 3 and increase the project budget by £10,000 to cover the cost. This amount is sufficient to cover the cost and this change request (issue) will be managed using the recommended issue and change control procedure. However, after the executive notices that stage 3 has a cost tolerance of £12,000, the executive decided to use this money instead.

Is this appropriate, and why?

Change: A request has been received from a user to change the design of the “Homepage” in the website project. The user has suggested that the number of visitors will be reduced if this change is not implemented.

Who should assess the impact of the requested change to the “Homepage”?

Change: The change control approach defines how products should be controlled and protected during the project. The approval of the ‘Logo design’ was planned to take place during stage 3. At the end of the stage, the configuration item record shows that the ‘Logo design’ have been approved. However, the project manager decides to request an audit of the product as well.

Is this appropriate, and why?

Change: The Sales Manager would like to change the graphical style of the Website to be inline with the new marketing standards. The change to the project scope has been approved by the project board. It is expected to delay product and stage completion date by 5 days and cost $1,300. The stage 3 cost tolerance of $1,500 has not been used. The change budget of $800 has not been used.

Which option describes how this change should be funded?

Change: During the initiation stage, while planning the project, two members of the project support team argue about how to tailor the change principle and what are the minimum management products.
One of them believes that the project needs an issue register, change control approach as the minimum management product to comply with PRINCE2.

Is this appropriate for them to believe this, and why?

Change: At the end of stage 3, the following products are shown as ‘approved’: ‘Shop page’, ‘Logo design’.

In which management product should this be recorded?